Real Life Examples of Virtual Requests

This is the last of our series from Suzie with Ace Concierge; providing an in depth look at what a Virtual Assistant can do for you. Please read and pass along!Here are some real life examples of virtual requests:1. A client needs a hotel conference room for a seminar and telephones a VA to do some research. The VA contacts several hotels in the area to find availability of the date, size, and specifics of the seminar. The VA obtains written quotes from the hotels that can accommodate the request. The VA reviews each quote for completeness and reports the findings to the client.2. A client travels frequently and needs a VA to coordinate air travel, car rental and hotel reservations3. A client needs to confirm sales appointments made for the week. The list is faxed to a VA. The VA calls the appointments and notes who is confirmed and who must be rescheduled. The list is faxed back to the client.4. A client is preparing a report and needs the draft copy to be formatted. The client sends the document via email attachment to a VA. The VA edits and formats the document and returns the finished report via email attachment.5. A client is going on vacation and doesn’t want to miss important email messages. The VA downloads all email and notifies individuals the client is out of the office. The VA contacts the client with urgent messages.6. A client records an online audio interview requiring transcription. The VA downloads the audio file, transcribes it, and sends it back via email.7. A client has prepared a manual that needs to be edited. A VA can type, format, proofread, edit, spell check and grammar check documents.8. A client receives a daily listserve email containing pertinent details to create a database for mailings. Client forwards emails to VA who harvests the names, emails and other contact information to be input into a spreadsheet. The information is saved and then merged for a hard copy mailing.9. A client would like to automate some of their social media sites. The VA is provided with the login data and creates an automated platform, enabling the client to focus on the more personal aspect of the tool.10. A client has an upcoming meeting and needs to create a PowerPoint presentation. The VA receives the details of the slide deck, searches the information on the web, and emails back the completed project.Think about how much time these clients saved by outsourcing these activities. Consider what they were able to achieve while


their VA was managing each of these tasks. Even if it is just an hour or two of time, that may be the most valuable time you have-you could close a million dollar deal, appease a dissatisfied client, enhance customer loyalty, show gratitude to your other hard working staff members; hence working ON your organization and its vital mechanics. Virtual assistance is a cost effective method for achieving your administrative activity. Once you learn the art of delegation, you will continually look for tasks to outsource to your valued Virtual Assistant. It is powerful.Susan PoirierAce Concierge, LLCEnhancing YOUR life, one task at a